A picture of exhibitors, two people at an exhibitor stand holding a magazine "Maailman kuvalehti".
Photo: Saara Kivimäki

For exhibitors

World Village Festival spreads around Helsinki and Internet 23.–29.5.2022. Market of Possibilities will be organized at Helsinki Market Square on Sunday May 29th at 11-19.

From this page you can find information and instructions for the Market of Possibilities exhibitors.

Building
Construction of your own tent stand can start on Sunday May 29th from 7 a.m. at the Market Square. You can drive to the area, props and tent should be unloaded quickly, and the car should be driven out of the area. You may unload several times, but the car cannot be parked in the vicinity of your own tent stand for the duration of the building. The tents must be set up and all cars must be out of the area by 9 a.m.

Please note that the tent is not included in the price. We require that each exhibitor reserve enough weights to ensure the secure attachment of their own tent in all conditions. Each exhibitor is liable for any damage caused by any failure to secure their own tent.

Please also note that since the event is much smaller than in previous years, there will be no furniture (tables, chairs, tents) or night storage for the exhibitors on behalf of the festival. The exhibitor is responsible for building their own tent stand. Your tent size should be 3m x 3m.

Tents, weights, and furniture can be ordered from, for example:
Cosa Nostra Crew
Pågå
Roudaamo


Electricity
Electricity will be installed at 9 a.m. for the tent stands that ordered it in advance. The electricity will be ready no later than 10 a.m., after which you will be able to arrange your tent to be festival ready.
Everyone who ordered electricity must have their own 5-meter extension cord for outdoor use.
If you have any questions or special needs, please contact the festival production as soon as possible.

Dismantling
Dismantling must take place immediately after the event, starting at 7 p.m. Please note that for safety reasons, the cars will not be allowed to drive in the area until 19:15 at the earliest, depending on the number of crowds on the driveways. The props and tent should be dismantled first, after which the car can be driven close to the stand and loaded quickly.

Vehicles
There are a limited number of parking spaces in and around the Market Square and the festival is not responsible for parking vehicles or their parking fees. Vehicles must be out of the area by 9 a.m. and upon dismantling cars are allowed at the area no earlier than 7:15 p.m.
The market square must be driven with special safety, as the market is an open area and there are plenty of pedestrians there even early in the morning.

Exhibitions & opening hours of your stand
Exhibitors must keep their stands open during the festival’s opening hours on Sundays from 11a.m. to 7p.m. The Exhibitor may not assign their stand to a third party and may not take a third party to their stand (unless otherwise agreed upon registration).

No cooking is allowed at the exhibition point. However, it is possible to serve coffee, tea and other individually packaged foods such as biscuits, candies, etc. at the exhibition point. Disposable containers, such as coffee cups, must also be biodegradable.

Please note that the distribution of material and all other activities must take place only within the boundaries of your tent stand (unless otherwise stated and in writing agreed). The on-site program or demonstration of activities must not disturb neighbors, i.e. audio equipment and performing groups must be left at home.

Prohibited objects & substances
To ensure the public safety of the World Village Festival, it is important to note that the distribution, sale or display of alcohol, drugs, tobacco, weapons, substance abuse equipment and other illegal or illicitly produced
substances or goods is strictly prohibited in the festival area. According to the ecological principles of the festival, it is also forbidden to distribute, sell or draw lotteries made of plastic or similar items.

Waste management & Toilets
Exhibitors have at their disposal the same waste management point as for market sellers in the Market Square, as well as public toilets (Kauppatori, Sofiankatu, Allas Sea Pool). See Exhibitor Map here.

Security
The Market Square is a public market area and therefore there is no security provided by the festival. The general market area is supervised by Kaupunkitilat Oy’s market supervisors and, if necessary, the police. If you notice anything inappropriate or abusive in the market area, you should contact the market supervisors or, in the case of a crime, the police directly. Please note that pickpockets often move in crowded market areas.

The festival follows up-to-date health safety rules, recommendations and possible restrictions related to the COVID-19 pandemic.

Exhibitor map

The exhibitors’ guide map of Market Square

You can find the exhibitors map pdf here  >>

Exhibitor map for the public

Exhibitor map for the public

You can find the exhibitor map for the public pdf here. Please note you can also find your stand number in the map.

The festival magazine is published between Helsingin Sanomat on May 21st and is also distributed at the festival venues. The map can be also found in the magazine.

Festival information point at the Market Square from 7a.m. to 7p.m.
The information point also serves exhibitors throughout the event, so you can find help on site during the day! Exhibitor passes can be picked up from the festival information point on the day of the event. 2 passes are reserved per exhibitor organization.

Terms of participation and billing

You have read and accepted the terms and conditions of the exhibitors’ participation when registering. However, we still recommend that you read the terms and conditions carefully: https://www.maailmakylassa.fi/wp-content/uploads/sites/3/2022/03/MK2022-Terms-and-Conditions-for-Participants-Market-Square.pdf
An invoice for your participation will be sent during May to the billing address provided upon registration.

Social media visibility
We have made banners to show program partners and exhibitors that they are participating in the event. Banners can be placed on websites or social media. You can also use the festival logo in your own communication related to the event. Banners and logos can be downloaded here .

You are most welcome to be part of World Village Festival!